Event safety
An event organiser has a legal duty to plan, manage and monitor their event to make sure that workers and the visiting public are not exposed to health and safety risks.
The South Gloucestershire Safety Advisory Group (SAG) helps event organisers to independently organise safe and successful events.
Our event safety guide
We want to help event organisers make their events as safe as possible. Our event safety guide includes:
- what event organisers need to do
- who is responsible
- notice periods
- risk assessments
- accessibility
- useful contacts
- event safety checklist
Read our event safety guide covering community events, marches, sporting events and bonfire and firework displays.
What you need to do
Parks and public open spaces
If your event is in a council-owned park or public open space you should follow the guidance and complete the application form on our hold an event in a park page.
You also need to complete an event management plan for events of over 500 people and email it to SAG@southglos.gov.uk.
Privately-owned land
If your event is being held on privately-owned land you need to complete our event notification form.
You also need to complete an event management plan for events of over 500 people.
Email your completed forms to SAG@southglos.gov.uk
What happens next
We will send your forms to SAG members who will review all documents.
You may then be invited to attend a SAG meeting where you will have the opportunity to meet all members at one time and discuss any concerns.
Legal requirements
You now need to take appropriate steps to keep the public safe in the event of a terrorist attack following the passing of Martyn’s Law in 2025.
Find more information on the legislation and requirements in Protect UK’s overview of Martyn’s Law.